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How do I find a missing deposit in QuickBooks?

November 23, 2025 - By 
Missing deposit:
  1. Click the Lists menu.
  2. Choose Chart of Accounts.
  3. Right-click the Undeposited Funds account and select QuickReport: Undeposited Funds.
  4. From the Dates drop-down, choose the period you'd like to view on the report.
  5. Click the Customize Report button.
  6. Go to the Filters tab.
  7. From the Filter list, select Cleared.

Hereof, can't find deposit in QuickBooks?

To trace the missing deposits, you can use the Find tool in QuickBooks.

Here's how:

  1. Click Help on the top menu.
  2. Choose QuickBooks Desktop Help.
  3. Click Contact us.
  4. Click Search for something else and enter missing deposits in the Tell us more about your question: field.
  5. Click Start a Message to connect with us.

One may also ask, how do I change undeposited funds to deposit in QuickBooks? Deposit Undeposited Funds. Click the “Banking” menu, and then select “Make Deposits.” Select the payments from Undeposited Funds that you want to deposit. If the “Payments to Deposit” window doesn't open automatically, click “Payments” on the “Make Deposits” window.

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Beside above, how do I fix a deposit in QuickBooks?

Use the following steps if you need to correct customer payments that were entered through the Make Deposits screen and are not connected to an invoice.

👉 Discover more in this in-depth guide.

  1. Find the deposit in the register.
  2. Double-click the DEP line.
  3. Delete the deposit line by pressing Ctrl+Delete on your keyboard.
  4. Select the Payments button on the top.

How do I turn on undeposited funds in QuickBooks online?

Answer:

  1. Login into Quickbooks Online.
  2. Click on the Gear Icon top right of the screen.
  3. Select Chart of Accounts.
  4. Account Type = Other Current Assets.
  5. Detail Type = Undeposited Funds.
  6. Name = Undeposited funds.
  7. It is NOT a sub-account.
  8. Click on Save and Close.

How do I find undeposited funds in QuickBooks desktop?

Where is Undeposited Funds?
  1. Click on the Gear icon in the upper left.
  2. Choose Chart of Accounts.
  3. Find the Undeposited Funds from the Detail Type column (there can only be one undeposited funds in QuickBooks Online).
  4. Once you find it, click the drop-down arrow and select Edit.
  5. Update the name according to your preference.

How do I see all deposits in QuickBooks?

Here's how to check:
  1. Go to Accounting and select Chart of Accounts.
  2. Choose the bank name where the deposit is located and click View register.
  3. Select the deposit and click Edit.
  4. On the Bank Deposit screen, scroll down to Add funds to this deposit.
  5. Change the Account to Accounts Receivable (A/R).
  6. Click Save and close.

How do I record a cash deposit in QuickBooks?

Launch QuickBooks. Click the “Banking” tab in the main menu. Select the “Make Deposits” option in the pull-down menu. If the “Payments to Deposit” window opens, click to select the cash payment that you want to deposit from the list, then click the “OK” button.

How do I turn off undeposited funds in QuickBooks desktop?

Go to the Edit menu and then select Preferences. Select Payments from the list. Then go to the Company Preferences tab. Select and uncheck the Use Undeposited Funds as a default deposit to account checkbox.

What are undeposited funds in QuickBooks?

Undeposited Funds is an internal other current asset account created by QuickBooks Desktop to hold funds until you are ready to deposit them. It serves as the default Deposit To account when you receive payments, use a payment item on an invoice, or enter a sales receipt.

How do I mark an invoice as deposited in QuickBooks?

Click the “Deposit To” drop-down menu, and then select the account used to deposit the payment. Click to place a check mark in the box to the left of the invoice to which you want to apply the payment to.

What does paid not deposited mean in QuickBooks?

The Paid (Not deposited) status means the payment isn't posted in your bank in QuickBooks Online. You'll need to manually deposit the payment in the system to change the status to “Deposited“.

What happens if I delete a deposit in QuickBooks?

Yes, when you delete a deposit, its payments revert to be Yes, when you delete a deposit, its payments revert to being available to deposit again, from undeposited funds.

How do I delete a payment from the deposit in QuickBooks?

Delete a Payment from Undeposited Funds
  1. Log in to the QuickBooks and choose Lists.
  2. From there click on Chart of Accounts.
  3. From the drop-down list, choose Undeposited Funds.
  4. Right-click on Amount and in the options displayed, click Delete Deposit.
  5. Press OK to confirm the deletion.

How would you correct an incorrect transaction amount in QuickBooks?

Click on the transaction. Click the “Edit Transaction” button in the menu bar at the top of the window. Edit the incorrect information by clicking on the relevant tab and selecting the correct information from the drop-down list in the box under each tab.

Can you edit a deposit in QuickBooks?

Click the “Record Deposits” icon on the QuickBooks homepage, or click the “Banking” menu and select “Make Deposits.” Click “Cancel” if the Payments to Deposit window opens. Click the “Edit” menu and select “Delete Deposit” to remove the deposit or payment from deposit.

What is a deposit correction?

A deposit correction is when your deposit amount increases or decreases depending on your exposure to risk. Risk exposure is primarily affected by changes in: Processed volume. Chargebacks. Refunds.

How do I fix a double payment in QuickBooks?

If you accidentally enter a payment twice in QuickBooks, you can remove the duplicate payment.
  1. Launch QuickBooks.
  2. Click to select your company file, then click “Open.”
  3. Click the “Banking” menu, then click “Make Deposits.”
  4. Click to select the line containing the duplicate payment you want to delete.

How do I reconcile a deposit in QuickBooks online?

How to Reconcile in QuickBooks Online: Step-by-Step Instructions
  1. Click on the Gear button, then on “Tools” and then “Reconcile.”
  2. Click on the drop-down menu under “Accounts” and select the account you want to reconcile.
  3. Enter the “Ending balance” and “Ending date” based on your bank statement information.
  4. Match transactions to your bank statement and check them off one by one.

How do you edit a payment received in QuickBooks?

Here's how:
  1. Go to the invoice that you wish to update the check number.
  2. Click on the Receive payment drop-down button.
  3. Select View/Edit.
  4. Provide the necessary information.
  5. Click Save.

What does it mean to clear payment in QuickBooks?

Hello, The Clear Payment button will remove any check marks from the selected invoices and reset the form back to when you first brought it up. By default, QB will apply payment to full open balance of invoice. If it's a partial payment, you can adjust the payment amount per invoice.

How do you fix negative undeposited funds?

To resolve issues with negative transactions in Undeposited Funds, make a zero value deposit and record the negative value deposit with it.

Offset the negative value

  1. Select New ?.
  2. Under Other, select Bank Deposit.
  3. Select the payment and the Journal Entry you created. The total should be zero.
  4. Select Save.